Request transcripts sent

Overview

Request official transcripts be sent to each college you're applying to. Most are sent electronically via Common App/Coalition or directly.

How Transcripts Are Sent

Common App Schools

• Counselor uploads during School Report submission
• All included in one send
• Automatic for Common App

Coalition App Schools

• Similar to Common App
• Counselor handles

Direct Submissions (Non-Common App)

• Request through school registrar
• Electronic via Parchment or similar
• Mail if required

UC/CSU

• Submit self-reported transcript
• Final transcript after graduation
• Each campus system

Your Role

Verify With Counselor

• They are sending transcripts
• All schools on your list
• Any outstanding requests

Provide Final School List

• To counselor/registrar
• Include deadlines
• Include specific requirements

Confirm Receipt

• Check each school's portal
• Transcript listed as received
• Follow up if missing

Timing

For EA/ED (November 1)

• Counselor should send by October 20
• Buffer for processing
• Verify receipt by November 1

For RD (January)

• Counselor sends by early December
• Mid-year report follows
• Verify throughout January

Common Issues

Not Sent

• Follow up with counselor
• Provide reminder
• Involve registrar if needed

Sent to Wrong School

• Correct misdirection
• Resend if needed
• Clarify school list

Outdated Transcript

• Missing recent courses
• Update with counselor
• Send updated version

Types of Transcripts

Unofficial

• Student copies
• Not accepted for admissions
• Useful for reference

Official

• Signed by registrar
• Sealed or electronic with security
• Accepted by admissions

Mid-Year Report

• Senior year first semester
• After winter break
• Sent to admissions in January/February

Final

• After graduation
• Accepted students
• Enrollment confirmation

Transcript Contents

Academic History

• All courses
• All grades
• All semesters
• All credits

GPA

• Weighted
• Unweighted
• Cumulative

Rank (If Applicable)

• Class standing
• Percentage if reported

AP/IB Designations

• AP courses marked
• IB courses marked
• Scores not included

Recognition

• Honors graduate
• Cum laude
• Magna cum laude
• Summa cum laude

School Profile

Often Included

• About the school
• Curriculum rigor
• Grading system
• Student body
• Recent college acceptances

Colleges Use

• Context for evaluating your performance
• Benchmark comparison
• Understanding rigor

Registrar Office

Hours

• Check availability
• Plan visits accordingly
• Allow time for processing

Turnaround

• Usually 3-7 business days
• Longer in busy periods
• Track if urgent

Fees

• Usually free for initial send
• Additional copies may cost
• Check your school

Electronic Sending

Parchment

• Secure electronic platform
• Widely used
• Real-time status

National Student Clearinghouse

• Official transcript hub
• Verification services
• Electronic sending

School-Specific Platforms

• Some schools use own systems
• Common App integration
• Direct uploads

Mailed Transcripts

When Used

• Schools without electronic
• International sending
• Specific requirements

Time to Arrive

• 7-14 business days
• Longer during holidays
• Plan ahead

Track Shipping

• Certified mail if important
• Delivery confirmation
• Replacement if lost

After Requesting

Monitor Status

• Check with counselor
• Verify sent
• Track delivery

College Portal

• Shows if received
• Note missing items
• Follow up as needed

Missing Transcripts

Investigate

• Contact counselor
• Contact registrar
• Contact college admissions

Expedite

• Request immediate send
• Electronic faster than mail
• Escalate if urgent

Third Quarter Report

Some Schools Request

• Senior first semester grades
• Often after January
• Via counselor or admissions

Check Each School

• Not required everywhere
• Follow specific requirements
• Deadline-specific

Final Transcript

Post-Graduation

• Must be sent
• Required by committed college
• Typically mid-June to late June

Includes

• Full senior year
• Graduation confirmation
• All grades
• Final GPA

Delivery

• To your committed school's registrar
• Via your high school
• Electronic usually

Verification Process

College Admissions

• Receives transcripts
• Reviews for completeness
• Flags missing
• Proceeds with review

Rescission Check

• Third-quarter grades reviewed
• Final transcript reviewed
• Major drops flagged

Transfer Students

Current College Transcript

• In addition to high school
• Your current school sends
• Official required

Timing

• Request in fall
• Update with spring grades
• Final for enrollment

International Applicants

Translation

• If not in English
• Professional translation
• School seal if available

Credential Evaluation

• WES, ECE evaluations
• Some schools require
• Different from transcript

Sending

• From your international school
• Must be official
• Process can be slow

Homeschool Students

Documentation

• Homeschool coordinator
• Portfolio of work
• Specific documentation
• May need testing

Common Questions

Can I Send Transcripts Myself?

• Only unofficial copies
• Official must come from school
• Your request the official send

Can I Submit Unofficial?

• Most colleges require official
• Exception: self-reported UC
• Check each school

When Are They Final?

• After graduation
• Final transcript
• Includes all grades

What If I Transfer High Schools?

• Both schools submit transcripts
• Or combined transcript from current school
• Ask counselor

For Parents

Support Role

• Help remind student
• Provide logistics
• Don't directly request
• Student initiates

Communication with Admissions

Professional Emails

• Application ID
• Specific request
• Polite tone
• Gratitude

Common Requests

• Confirm transcript received
• Resend if missing
• Update with new info
• Verify status